Mud Motor Maintenance System

Step 1: Specify Motor

Step 2: Build Motor

Step 3: Assemble Motor

Guided make-up of each threaded connection in assembly order, then select a catch rod by measured length. Optional — a motor can still ship without an assembly record.

Step 4: Ship Motor to Rig

Built Motors Ready to Ship

Step 5: Return and Grade Motor

Ready to Process

Motors with field data entered — ready for shop inspection.

Motors Out on Rigs

Enter field data run by run. Once a motor is returned to the shop it moves to “Ready to Process” for grading.

Run History Reports

Date ▼	Motor S/N	Size	Operator	Rig	Depth In	Depth Out	Footage	Hours	Well Name	Formation	Basin	Performance	Details
Loading run history...

Cost Tracking

From: To:

Serial #	Part Type	Cost Type	Vendor	Quote	Actual	Initiated	Completed	Status	Files	Actions

From: To: Overdue Only

Order #	Part Type	Size	Qty	Vendor	Order Date	ETA	Quoted	Status	Notes	Actions

This month billed —

Outstanding —

Paid this month —

Needs pricing —

From: To:

Serial #	Well	Operator	Rig	Size	Pricing Model	Amount	Invoice #	Billed	Status

Revenue by month report

From: To:

Motor size▾

Power section▾

Operator▾

Rig▾

Basin▾

Month	Runs	Total Billed	Invoiced	Paid

Pricing setup — models & assignments (admin)

Pricing Models

Assignments

Assign a model to an operator and/or one or more rigs / motor sizes. Leave a field blank (or check nothing) to apply to all — the most specific match wins when a motor returns.

Operator	Rig	Motor Size	Pricing Model	Active	Actions

Tasks

Overdue only

Task	Status	Priority	Assigned by	Due	Action

Completed — needs your review

Tasks you assigned that have been completed.

Task	Completed by	Completed	Action

Overdue only

Task	Status	Priority	Owner	Assigned by	Due	Actions

Task	Status	Owner	Assigned by	Priority	Completed

Loading SOPs…

Analytics Dashboard

From: To:

All Sizes ▼

All Power Sections ▼

All Operators ▼

All Rigs ▼

Monthly Motor Utilization

Motor Performance Analysis

Motor Failure Rate by Size

Avg Footage per Run by Motor Size

Rig Performance Comparison (Top 10 Rigs)

Stator Wear

All Sizes ▼

All Part Types ▼

Parts Inventory Status

Motor Utilization

Part Performance (Average Runs)

Motors by Location (Rig)

Shipping Time by Rig — transit from shop to rig

From: To:

Total Parts Value —

Service Spend (YTD) —

Avg Cost/Foot —

Pending Quotes —

Cost Per Foot by Motor Size

Monthly Spend

Top 15 Most Expensive Parts

Vendor Spend Breakdown

Cost Per Foot vs Footage

Parts Inventory

Current Inventory

Status

All Statuses ▼

Motor Size

All Sizes ▼

Power Section

All Power Sections ▼

Degree Bend

All Degree Bends ▼

Shop Location *

Part Type *

Serial Number *

Motor Size(s) *

Select motor sizes... ▼

Initial Run Count *

Runs on Coating *

Part Status *

Power Section *

Degree Bend *

Model *

Rotor Coating *

Rotor AVG Measurement * — enter all 5 readings bottom → top

Average: —

Elastomer Type *

AVG Reline Measurement * — enter all 6 readings bottom → top

Average: —

Face-to-Face Length (inches) *

Steel Type *

Stack Model *

Mandrel Bottom End *

Conventional — bit box down RSS — pin down (0° bend)

An RSS pin-down mandrel can later be converted to conventional; a conventional mandrel can never become RSS.

Threaded Connections *

Bulk Import from Spreadsheet

Quickly populate inventory from a spreadsheet — ideal when standing up a new shop. The template has one tab per serialized part type, plus a tab for pack-part batches. It is generated fresh on download, so its dropdowns always match your Admin settings. Fill in the tabs you need, then upload. Nothing is saved until you review the validation results and press Commit.

Select filled-in template (.xlsx)

Motor Pack Parts Management

Add New Parts to Inventory

Shop Location *

Part Type *

Motor Size(s) *

Select motor sizes... ▼

Material Type *

Quantity *

Batch Notes (Optional)

Pill/Pocket Quantity * Must match for Coupling Shaft, Upper Coupling, and Flow Diverter

Current Inventory

Loading inventory...

Pack Parts in Service

Available Parts (0)

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Assigned to Mandrel (0)

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Pack Parts at Rework (0)

Part ID	Part Type	Motor Sizes	Pill/Pocket Qty	Material	Added	Location	Runs	Rework Count	Last Run	Risk Level	Actions
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Scrapped (Removed from Service) (0)

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Pack Assembly Status

Mandrel S/N	Motor Sizes	Status	Location	Pack Status	Last Run	Risk Level	Actions
Loading assemblies...

Showing 0 mandrels

Admin

Invite New User

All Users

Email	Display Name	Role	Shops	Status	Last Sign In	Actions
Loading users...

Shop Locations

Name	Code	City	State	Status	Members	Actions
Loading shop locations...

Audit writes failed

When	Action	Table	Record	User	Error

Audit Log

All Users ▼

All Actions ▼

All Tables ▼

Date / Time	User	Action	Table	Record	Summary
Load the audit log above.

Archived Records

Records archived by managers. Click Restore to make them visible again.

Client Error Log

Errors encountered by users, auto-captured from the app. Only error-level events are logged.

Date / Time	User	Error Message	View	API Call
Use Search above to load errors.

Shop Report

No report available yet. Run the analysis to generate today's shop report.

Schedule:

AI Insights

No analysis has been run yet.

Pending Proposals

No pending threshold proposals.

Threshold Editor

Changes take effect immediately.

Loading thresholds…

Basin Difficulty Index (BDI)

1.0 = DJ Basin CO (easy baseline) · 2.5 = very aggressive deep drilling

BDI multiplies raw footage to give wear-normalized effective footage. Same basin name in different states = different row.

Basin	State	BDI	Avg Depth (ft)	Notes
Loading basins…

Add New Basin

Basin Name *

State *

BDI *

Avg Depth (ft)

Notes

Reference Lists

Motor sizes, power sections and bend angles that appear in dropdowns across the app. Disabling hides from new selections without affecting existing records.

Motor Sizes

Size	Status
Loading…

New Size *

Power Sections

Power Section	Status
Loading…

New Power Section *

Bend Angles

Bend Angle	Status
Loading…

New Bend Angle *

Rigs

Managed rig list used in the ship form dropdown and field crew scoping. Deactivating hides a rig from new shipments without affecting history.

Rig Name	Status
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New Rig Name *

Thread Profiles

Thread standards for every threaded connection: name, motor sizes, handedness, make-up torque range (ft-lbs), and make-up procedure. Only a pin and box with the same profile can make up. Disabling hides a profile from new selections without affecting parts that already reference it.

All sizes ▼

All part types ▼

All profiles ▼

Name	Motor Sizes	Part Types	Hand	Torque (ft-lbs)	Procedure	Files	Status
Loading…

Add Thread Profile

Name *

Motor Sizes

Select sizes… ▼

Torque Min (ft-lbs)

Torque Max (ft-lbs)

Torque Direction *

Part Types

All part types (optional) ▼

Select part types that commonly use this thread.

Make-up Procedure

Files (drawings)

Drawings are stored privately and visible only to managers and admins.

Motors in Field

Inventory Alerts

Parts to Order

At-Risk Parts

Trending Concerns

Good News

Basin Routing

Step 1: Specify Motor

Step 2: Build Motor

Select Serialized Parts

Maintenance Report

Step 3: Assemble Motor

Step 4: Ship Motor to Rig

Built Motors Ready to Ship

Ship Motor

Transfer Motor

Step 5: Return and Grade Motor

Ready to Process

Motors Out on Rigs

Motor Return Inspection

Motor Usage Data

Motor Performance

Grade Each Part

Grade Motor Pack Parts

Select Parts to Export

Run History Reports

Cost Tracking

0 invoices awaiting details

0 unlinked parts awaiting receipt

Pricing Models

Assignments

Tasks

Completed — needs your review

Analytics Dashboard

Monthly Motor Utilization

Motor Performance Analysis

Motor Failure Rate by Size

Avg Footage per Run by Motor Size

Rig Performance Comparison (Top 10 Rigs)

Stator Wear

Parts Inventory Status

Motor Utilization

Part Performance (Average Runs)

Motors by Location (Rig)

Shipping Time by Rig — transit from shop to rig

Cost Per Foot by Motor Size

Monthly Spend

Top 15 Most Expensive Parts

Vendor Spend Breakdown

Cost Per Foot vs Footage

Parts Inventory

Current Inventory

Bulk Import from Spreadsheet

Motor Pack Parts Management

Add New Parts to Inventory

Current Inventory

Pack Parts in Service

Available Parts (0)

Assigned to Mandrel (0)

Pack Parts at Rework (0)

Scrapped (Removed from Service) (0)

Pack Assembly Status

Admin

Invite New User

All Users

Shop Locations

New Shop Location

Audit writes failed

Audit Log

Archived Records

Client Error Log

Shop Report

AI Insights

Pending Proposals

Threshold Editor

Basin Difficulty Index (BDI)

Add New Basin

Reference Lists

Motor Sizes

Power Sections